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Visual Agendas

Visual agenda top tips

Using simple visual meeting techniques can turn a dull meeting into an engaging and memorable experience.  Visuals engage and focus the group – why not try a visual agenda at your next meeting?

A visual agenda will engage your group in advance of the event – and a large hand drawn image on the wall will provide a talking point on arrival and give you an anchor as you go through the meeting.

Your agenda could be a simple list with timings, based on a pie chart or bar chart to show chunks of time or you could use some imagery to go with your topic.  Include timings, topics and required outcomes for the meeting – you can even leave space for participants to sign in on arrival.

Prepare in advance send copies round to the participants with a note reminding them when and where the meeting will take place, the expected outcomes, and what they need to do to prepare. Don’t forget to attach any pre-reading material and the notes of the last meeting.  A prepared agenda and full joining instructions shows the participants that this meeting is important.

Here are a couple of ideas…

The pumpkin
I drew this agenda for a meet up of visual practitioners – no pressure then!
Visual agenda bar graph
I drew this one as a quick example of a different format


You can also use a  visual agenda when you need to have a quick unplanned for meeting – if you have several topics to cover draw a pie and work out how much time you need to spend on each topic by slicing up the pie.

And have a separate sheet of paper available to record the key outcomes and actions from the meeting – take a quick photo and circulate it immediately.

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